Student Financial Services

Student Accounts Office

Main Office: Campus Center CC-437
Phone: (414) 277-7130
Fax: (414) 277-4535
Email: payments@msoe.edu
Website: www.msoe.edu/finaid

Financial Aid Office

Main Office: Campus Center CC-431
Phone: (414) 277-7223
Fax: (414) 277-6952
Email: finaid@msoe.edu
Website: www.msoe.edu/finaid

Tuition and Fees (2019-2020 Academic Year)

MSOE reserves the right to revise tuition and fees at any time. MSOE will exercise the normal means of communication announcing revisions.

Due Dates

Charges are due and payable by Monday of the third week of classes. Students who have settled in full all obligations to MSOE will be issued earned certificates, diplomas and transcripts, and will be permitted to register for the subsequent term. A student must have a zero balance to register for the next quarter.

If payment is not received by the statement due date, a finance charge fee may accrue at a rate of one percent per month (12 percent A.P.R.) until paid. Students whose financial aid has not transferred to their student account as of Monday of the third week because they have not completed their financial aid paperwork, have not yet applied for financial aid or applied for financial aid late, may be charged a finance charge on the entire outstanding balance. Students that are sponsored by a company, Department of Veterans Affairs (Chapter 31 and 33), DVR or a Foreign Embassy, who have their letter of authorization on file in the Student Accounts Office by the first day of the third week, will not be charged a finance charge on those charges covered by a company or agency.

All registered students will receive an email notification when their statements are available to view online.

Student Statements

All registered students receive an email notification when their bill is available to view online. For any student billing questions, please contact the Student Accounts office at (414) 277-7130 or via email at payments@msoe.edu. 

Students can always view their statement online at my.msoe.edu and are responsible for all charges. MSOE does not send paper invoices. Students can authorize third party access to view invoice online at http://my.msoe.edu.

Agency or Employer Sponsorship of Students

Under these plans, a student’s tuition (and other fees, if applicable) may be paid by an employer, outside agency, or embassy. Eligible students must submit the following: 

• Proof of eligibility from agency or employer 
• Copy of agency or company policy, if applicable 
• Completed Payment Plan Agreement Form 
• Completed Financial Responsibility Form 

Under agency or employer sponsorship options, the student is ultimately responsible for the term’s tuition, fees, room and board, and all other assessed charges. Payment in full is due within 45 days from the last day of the term. If the student’s agency or employer fails to pay the student is required to pay in full immediately. Finance charges of 1% a month will be assessed beginning on the 30th day of delinquency on the total unpaid balance. If payment is not made within 45 days of grades being posted, registration for current and subsequent terms may be cancelled.

H.E.L.P. Payment Plan

MSOE’s in-house payment plan, H.E.L.P. (Helping Everyone to Learn and Pay), offers students a monthly payment plan for the total amount due for the academic year. The Student Accounts Office will determine the total amount due and the student can elect to be in a twelve-month or nine-month payment plan. Any amount not covered by H.E.L.P. will be due when billed. For further information, contact the Student Accounts Office at (414) 277-7130.

Financial Aid Disbursement

Scholarship, grant and loan funds are usually divided equally between the terms.  Federal loans won’t be applied to your account unless you’ve previously completed entrance counseling and master promissory notes.  Students must be enrolled full-time (12+ credits) to receive any MSOE-sponsored aid (scholarships or grants). Students who register part-time (1-11 credits), will receive an email during the first week of the term notifying them that their MSOE scholarships/grants will be removed. In addition to the loss of MSOE gift aid, undergraduate students enrolled for less than six credits are not eligible for federal or state aid and will also be notified during the first week of the term. After the first week, no aid will be updated based on enrollment status. All processed financial aid will transfer to your student account during the second week of the term and on a rolling basis from that time forward.

Disbursement of books and supplies

Title IV recipients must have a way to purchase or obtain books and supplies no later than the seventh day of a payment period if a) The institution could disburse the title IV, HEA program funds for which the student is eligible; and b) Presuming the funds were disbursed, the student would have a credit balance under 34 CFR 668.164(h). MSOE ensures this by allowing all students to charge books and supplies from the MSOE bookstore to their student account.  Students may purchase books from the MSOE bookstore; however, they are not required to do so.

Students participating in cooperative education programs will be registered for a 1-credit course and will be billed accordingly.  As such, students participating in a cooperative education program will not be eligible for institutional aid (MSOE academic scholarship or grant), however may be eligible for full-time federal aid.   Please contact the financial aid office for more details. 

Please note that Federal Work-Study is earned and paid through semi-monthly paychecks and not directly applied to your student account.

Credit Balance Refund Checks

All processed financial aid will transfer to the student account during the second week of the quarter and on a rolling basis from that time forward. A credit balance refund will be processed if the sum of financial aid posted to the student account including federal Title IV funds (see definition below) exceeds the sum of allowable charges (see definition below). MSOE will refund any excess funds within 14 days after the disbursement is posted to the student account. Students can elect to have refunds directly deposited into a checking or savings account. If not enrolled in direct deposit, a check will be mailed to the current address on file with the university.  

Students who have a credit balance on their account as a result of a Parent PLUS Loan will be refunded to the parent, or as directed on the Parent PLUS Loan application, within 14 days after the disbursement has been posted to your student account. If the refund check is to be refunded to the parent, the refund check will be mailed to parent. Otherwise, the student will receive direct deposit, or a check will be mailed to the current address on file with the university.  

To prevent any outstanding balance because of non-allowable charges, students can complete the Credit Balance Authorization Form. This authorization will allow MSOE to apply the amount of financial aid including federal Title IV funds that exceed the allowable charges to cover all non-allowable charges (such as parking, bookstore charges, etc.) to the student account.

Students and parents also have the option to hold any credit balance refund on their student account to cover future quarter expenses.  The funds will be held on your student account through the end of the academic year or earlier if the student does not plan to attend MSOE for the full academic year.  To hold your credit balance refund, please complete the Credit Balance Authorization Form.

Federal Title IV Funds and Allowable Charges Definitions

Federal regulations require MSOE to only apply financial aid funds including federal Title IV funds to certain allowable charges. Below are two lists on what is considered Federal Title IV funds and allowable charges.

Federal Title IV funds include:

• Direct Subsidized/Unsubsidized Loan
• Direct Graduate PLUS Loan
• Direct Parent PLUS Loan
• Pell Grant
• SEOG Grant
• Iraq Afghanistan Service Grant

Allowable charges include only the following:

• Tuition
• Mandatory Fees (Technology and Infrastructure and Facilities Fees)
• Room and board, if contracted with the MSOE

Book Purchase Policy

Students are able to charge their book purchases, made at the MSOE Bookstore, to their MSOE student account and will be billed for those charges on their next monthly invoice. In order to do this, students must present their MSOE student ID to the bookstore when purchasing their textbooks. Students are able to charge books to their student account during the three weeks before the term begins through the second Tuesday of the term. Students can only charge books and supplies to their account; students cannot charge MSOE apparel or souvenirs to their account.

Inclusive Access is a distribution system wherein students are automatically given the course materials electronically when enrolled in a course in which the faculty member has selected to use this type of digital format.  Students will be billed automatically through their student account if they do not choose to opt out online by 4pm on Friday of the first week of classes.  For additional information please contact the bookstore at www.bookstore.msoe.edu, bookstore@msoe.edu or (414) 277-7173.

Outside Resources Reporting Requirements

If the student receives financial aid or financial support from other agencies, they are required by federal regulations to report the amount of support you receive from those agencies to the Financial Aid Office. Examples of such resources include, but are not limited to, monies received from the Department of Vocational Rehabilitation (DVR), the Trade Adjustment Act (TAA), private scholarships and employer tuition reimbursement.

Dual-degree Program Charges

Dual-degree programs offer the ability to complete both a bachelor’s and a master’s degree in five years. Students in a dual-degree program should complete their Free Application for Federal Student Aid (FAFSA) as an undergraduate student. Students are encouraged not to graduate with a bachelor’s degree after their fourth year because they are eligible to receive undergraduate financial aid for their fifth year.

Full-time students (12+ credits or more) accepted into the Master of Science in Architectural Engineering, Freshman-to-Master’s in Civil Engineering or Master of Science in Structural Engineering dual-degree programs are charged full-time undergraduate tuition rates and will receive undergraduate financial aid, even though they may be taking graduate courses. If a student enrolls in more than 19 credits, they will be charged the undergraduate per-credit rate for any credits above 19.

Students enrolled less than full-time (1-11 credits) in an approved dual-degree program will be charged $678/credit. 

Tuition Refunds

Tuition refunds will be based on the date of official withdrawal. The official withdrawal date is the date that the completed form is received by the Registrar’s Office. Tuition adjustments will be authorized only for withdrawals approved by the Registrar’s Office.

Tuition Refund Schedule for Withdrawal from MSOE 

• Tuition refunds will only be granted to students who officially withdraw from ALL courses according to the following schedule:

• No tuition refunds will be made for students who drop individual courses after 4:30 p.m. Friday of the first week of the quarter.

Withdrawal-Return of Financial Aid

Return of Title IV Funds Policy

• If a recipient of Title IV aid officially withdraws from all classes before completing 60 percent of the quarter, MSOE is required by law to calculate whether a portion of the student’s federal financial aid must be returned to the federal government. The official withdrawal date is determined as the date that the “Withdrawal from All Classes” form is submitted to the Registrar’s Office.
• If a recipient of Title IV aid unofficially withdraws from all classes without notifying MSOE, the Financial Aid Office is required to determine the student’s last date of academically related activity to calculate whether a portion of the student’s federal financial aid must be returned to the federal government.
• The Financial Aid Office will contact the student’s professor(s) to determine the last date a student completed any academically related activity. If the professor(s) is unable to provide a date, the Financial Aid Office will be required to use the midpoint of the quarter as the withdrawal date. The student will have 14 days after notification of any adjustment in aid to provide documentation that he or she completed the quarter or attended at a later date than the midpoint of the term.
• The amount of federal aid the student keeps is in direct proportion to the length of time the student remained enrolled during the quarter. The amount of aid earned is determined by dividing the number of days completed in the quarter by the total number of days in the quarter.
• Any funds not earned will be returned no later than 45 days from the determination of a student’s withdrawal in the in the following order:

1. Federal Unsubsidized Direct Loan
2. Federal Subsidized Direct Loan
3. Federal Perkins Loan
4. Federal Direct PLUS Loan
5. Federal Pell Grant
6. Federal Supplemental Educational Opportunity Grant
7. Other Title IV Aid

• A student who received less federal financial aid than he or she earned based on the calculation above, may be eligible to receive a post-withdrawal disbursement. The MSOE Financial Aid Office will inform that student in writing that he or she is eligible for that disbursement prior to making any post-withdrawal disbursement. Any student who is contacted by the MSOE Financial Aid Office will have 14 days from the date of the letter to confirm that he or she would like to accept all or a portion of the funds available. Federal loans that were awarded and accepted by the student but not originated with the Dept. of Education are not eligible for a post-withdrawal disbursement.
• If a student withdraws before completing 60 percent of the quarter, a bill will be mailed to the student for any balance due to the return financial aid funds. A student who is considering withdrawing from MSOE is encouraged to contact the Financial Aid Office to determine what financial aid will be returned and to receive an estimated final balance.

Return of State Funds Policy

If a recipient of state aid officially withdraws from all classes before completing 60 percent of the quarter, MSOE is required to calculate whether a portion of the student’s state financial aid must be returned to the state.

The amount of state aid the student keeps is in direct proportion to the length of time the student remained enrolled during the quarter. The amount of state aid earned is determined by the refund policy for each state grant. Please refer below for the refund policies of each individual state grant. Any aid not earned will be returned to the state.

Talent Incentive Program Grant:

• Follows the Return of State Funds Policy stated previously

Wisconsin Grants:

• If a student withdraws from all classes within weeks one to four and has a credit balance after the federal aid calculations are completed, then the state funds (shown above) will be refunded based on the Return of Title IV Funds Policy stated above. If the student does not have a credit balance after federal aid calculations are completed, then there is no state refund up to a zero balance. If a student withdraws from all classes after week five, then the state funds (shown above) will not be refunded.

Hearing/Visually Handicapped Program/Indian Student Assistance Grant/Minority Undergraduate Retention Grant/Academic Excellence Scholarship:

• If a student withdraws from all classes before completing 60 percent of the quarter and has a credit balance after federal calculations are completed, then the state funds (shown above) will be refunded based on the Return of Title IV Funds Policy stated above. If the student does not have a credit balance after federal calculations are completed, then there is no state refund up to a zero balance.

Return of Institutional Funds Policy

• If a recipient of MSOE scholarship or grants officially withdraws before 4:30 p.m. Friday of week four, MSOE will calculate the amount of institutional aid the student earned and return the unearned aid back to the university.
• The amount of aid earned is determined by dividing the number of days completed in the quarter by the total number of days in the quarter.

Residence Hall Room and Meal Refund Policy

Room Fees

In the event of an academic termination or decision by the student to terminate his or her student status, refunds of housing fees will be authorized according to the below refund schedule. All residence hall refunds are determined by the actual move-out date.

In the event of termination of residency due to disciplinary action or who voluntarily terminate their residency will not be eligible for a room refund for that quarter.

Meal Plan Fees

In the event of an academic termination or decision by the student to terminate his or her student status, meal plans from the current quarter will be refunded according to the schedule below. Meals and meal dollars carried over from the previous quarter will be forfeited. The meal plan contract period runs from the beginning of Fall Quarter through the end of Spring Quarter.

Meal Refund Schedule:

At the end of the contract period- all meals must be used or they will be lost- NO REFUND

Technology Package Refund Policy

Technology package refunds will be made for students who officially withdraw from ALL classes and return their laptop to the Information Technology Department (IT) according to the following schedule:

Should a laptop not be returned, all efforts will be made by IT to contact the student to arrange for return of the laptop. The Use Agreement that the student signed requires that the student return the equipment to the university within five days prior to the expiration or termination of the Use Agreement. The Use Agreement begins the first day of the first month following the date that this Use Agreement is signed or upon delivery of the equipment, whichever is earlier. The “Use Agreement Period” shall extend from the Use Agreement begin date to the user’s graduation date from MSOE. When the user becomes a non-registered student of MSOE, the Use Agreement is terminated, and the laptop must be returned. MSOE will take legal action to retrieve the equipment or its value from the user. Questions regarding the technology package refund policy should be directed to IT.

Infrastructure and Facilities Fee Refund Policy

No refund will be granted for students who officially withdraw.

Parking Permit Refund Policy

MSOE Student Parking Permit refunds will be made for students who officially withdraw from ALL classes and return their Parking Permit to MSOE Public Safety according to the following schedule: 

Policies for Financial Aid Recipients

Satisfactory Academic Progress Policy for MSOE Financial Aid Recipients

In accordance with federal regulations, financial aid recipients are required to complete both 1.) A minimum percentage of credits attempted, (defined as the Quantitative Component of Satisfactory Academic Progress) and 2.) Maintain a cumulative grade point average (CGPA) (known as the Qualitative Component of Satisfactory Academic Progress) that would lead to the attainment of a degree.

Quantitative

Students must successfully complete at least 67% of cumulative credits attempted. The percentage is calculated by dividing completed credits (grades A-D) by attempted credits.  Attempted credits include successfully completed credits (grades A-D), earned F’s, incompletes, withdrawals and courses that were grade replaced.  67% completion percentage is required in to assure that students can obtain a degree in the maximum time frame allowed which is 150% of the published length of the degree program. For example, a program requiring 192 credits for graduation would allow 288 credit attempts (192 x 150% = 288).  To determine the published length of a degree program, please refer to MSOE’s Academic Catalog. For more information on the maximum time frame, please review the maximum time frame section below.

1. Students are monitored at the end of each academic term including summer.
2. Students not meeting the minimum percentage after a given academic term will be placed on financial aid warning for their next term of attendance.
3. While on financial aid warning, the student is still eligible for financial aid, but the student must meet the required minimum percentage by the end of the warning term.
   1. If the student completes enough credits to meet the minimum percentage, the financial aid warning will be lifted.
   2. If the student does not complete enough credits to meet the minimum percentage during the financial aid warning term, the student will be placed on financial aid suspension and will not qualify for financial aid for their next term of attendance. Students can appeal their suspension. Please see the appeal section below.

Qualitative

In accordance with federal regulations, a student’s CGPA must be reviewed at the end of each term of attendance including summer.

1. Students who have not maintained a 2.0 CGPA at the time of review will be placed on financial aid warning for their next term of attendance.
2. While on financial aid warning, the student is still eligible for financial aid, but the student must reestablish a 2.0 CGPA by the end of the warning term.
   1. If the student reestablishes a 2.0 CGPA or higher, the financial aid warning will be lifted.
   2. If the student does not reestablish the 2.0 CGPA during the financial aid warning term, the student will be placed on financial aid suspension and will not qualify for financial aid for their next term of attendance. Students can appeal their suspension. Please see the appeal section below.

Appeals

If a student is placed on financial aid suspension, they may appeal their suspension. Students are notified of their suspension status via email to their MSOE email address and via mail to their permanent address. Included in this notification is instructions on where to find the appeal form and the deadline based on the academic term. Appeals must be submitted in writing to the Financial Aid Office. All appeals must be submitted by 4:30 the eighth week of classes of the term for which the student is appealing their suspension. A committee reviews the appeals and the student will be notified of the decision in writing, via email to their MSOE email address.

Students may file an appeal for the following reasons: death of a relative, personal injury or illness, or other extenuating circumstances that the student can document. Students must indicate why they failed to meet Satisfactory Academic Progress and what has changed in their situation to allow the student to meet the requirements. Students can appeal up to three times while attending MSOE.

Financial Aid Probation

Students whose appeals have been approved will be placed on financial aid probation for their next term of attendance.  While on financial aid probation, the student must reestablish a 2.0 CGPA and/or reestablish 67% completion rate of cumulative credits attempted.  If it is determined prior to the probation term that the student will not meet the requirements of the financial aid probation during the probation term, an academic plan will be developed for the student.

Academic Plan

Students whose appeals have been approved will have to complete an MSOE Financial Aid Plan Agreement if it is determined by the Financial Aid Office that they cannot reestablish a 2.0 CGPA and/or reestablish 67% completion rate of cumulative credits attempted within one quarter of study.  The academic plan will be developed on an individual basis and may include academic performance requirements, meetings with an academic advisor, meetings with a counselor and the Raider Center for Academic Success.  Failure to meet the requirements of MSOE Financial Aid Plan Agreement will result in suspension of financial aid for the next term of attendance.

Denial of Appeal

Students whose financial aid suspension appeal is denied will have a one-time opportunity to forward their appeal to the Vice President of Academics for review.  Students whose appeal is denied by the Vice President of Academics or decides not to forward their appeal will need to find sources of funding other than federal, state or MSOE financial aid to cover the costs of their next term of attendance.

MSOE Financial aid Office will review students’ cumulative grade point average and percent of successfully completed credits quarterly.  Once they have reached a 2.0 CGPA and/or completion rate of at least 67% of cumulative credits attempted, their financial aid will be reinstated.  Students who are unable to meet the requirements after one quarter on financial aid suspension, will have the opportunity to appeal their suspension again unless they have appealed twice previously or their financial aid suspension appeal was denied by the Vice President of Academics. 

Maximum Time Frame

Students must complete their degree program within 150% of the published length of their degree program.  The following below will be considered when calculating the maximum time frame.

• Transfer credits accepted from other schools will be counted toward completion of the degree program as both hours attempted and hours completed.
• Students who repeat a course will have both the initial and subsequent course(s) count toward completion of published length of the degree program as both hours attempted and hours completed.
• Remedial courses will be counted toward completion of the published length of the degree program as both hours attempted and hours completed.   
• Courses where a student withdraws are also included in the maximum time frame calculation as attempted credits only and will be counted toward completion of published length of the degree program.
• Courses in terms where students are not receiving financial aid will also be calculated as part of the maximum time frame calculation for financial aid purposes.
• Students who change majors must submit a Change of Program form with MSOE’s Registrar’s Office.  When submitting the form, students will have the option to have all courses that do not meet academic requirements for the new major removed.  If student chooses this option, courses removed will not be considered in the maximum time frame calculation and will not count towards the CGPA calculation.
• When calculating the maximum time frame for students enrolled in two degree programs, the calculation will be based on 150% of the total credits needed to complete the longest of the two programs.

Please note:

1. Students’ enrollment level is determined by the number of credits registered as of 4:30PM Friday of week one of each quarter. 
2. Federal Pell Grant, MSOE scholarships and MSOE grants are awarded for a maximum of six full-time years (18 full-time terms).
3. Wisconsin grant is awarded for a maximum of 5 years (15 quarters).

MSOE Academic Scholarship Policy

Full-time enrollment must be maintained in order to remain eligible to receive MSOE gift aid including the MSOE Academic Scholarship. Full-time enrollment is defined as being registered for 12+ credits per quarter and is determined by your enrollment status as of 4:30 p.m. on Friday of week one of each quarter.

The MSOE Academic Scholarship may be extended to a sixth full-time year (up to 18 full-time quarters).

To maintain the MSOE Academic Scholarship, students must meet MSOE’s Satisfactory Academic Progress Policy. Students can view this policy online at www.msoe.edu/financial-aid/rights.

Please note that there is a separate MSOE Presidential Scholarship policy. Recipients of MSOE Presidential Scholarship can contact the Financial Aid Office for a copy of this policy.

Part-time students who have never received an MSOE Academic Scholarship but are enrolled full-time or considering full-time enrollment and have achieved a CGPA of 2.5-3.0 will receive a scholarship in the amount of $6,000 for a full academic year. Students who have achieved a CGPA of 3.01-4.0 will receive a scholarship of $8,000 for a full academic year. 

Financial Aid Eligible Coursework

Federal financial aid regulations state that to qualify for federal financial aid, students must enroll in course work that leads to a degree in their program of study. Any credits enrolled that are not part of your program of study (i.e. curriculum track) are not eligible for federal or state financial aid. 

Students that are enrolled in 12+ credits (full-time status) per quarter regardless of their program of study will be eligible for MSOE gift aid.  MSOE gift aid includes, but is not limited to, MSOE scholarships and grants. 

There are a limited number of exceptions where coursework outside of a student’s program track could be considered for federal and/or state financial aid. They include:  

• Coursework approved by an Academic Advisor which is a substitute for an existing course in the student’s program track.
• Remedial Coursework
• Coursework leading to a minor (student must declare minor with the Registrar’s Office)

Financial aid will be awarded according to the student’s enrollment level at the end of week one of each quarter.  

Repeated Course Work

The student’s enrollment level is determined by what the student is registered for as of 4:30 p.m. Friday of week one each quarter. Repeated courses will be included in the determination of your enrollment status for financial aid purposes with the exception of successfully completed courses (grades A-D) that have been repeated more than once.