Student Financial Services

Student Accounts Office

Main Office: Campus Center CC-437
Phone: (414) 277-7130
Fax: (414) 277-4535
Email: payments@msoe.edu
Website: www.msoe.edu/finaid

Financial Aid Office

Main Office: Campus Center CC-431
Phone: (414) 277-7223
Fax: (414) 277-6952
Email: finaid@msoe.edu
Website: www.msoe.edu/finaid

Tuition and Fees (2016-2017 Academic Year)

MSOE reserves the right to revise tuition and fees at any time. MSOE will exercise the normal means of communication announcing revisions.

Due Dates

Charges are due and payable by Monday of the third week of classes. Students who have settled in full all obligations to MSOE will be issued earned certificates, diplomas and transcripts, and will be permitted to register for the subsequent term. A student must have a zero balance to register for the next quarter.

If payment is not received by Monday of the third week, a late payment fee may accrue at a rate of one percent per month (12 percent A.P.R.) until paid. Students whose financial aid has not transferred to their student account as of Monday of the third week because they have not completed their financial aid paperwork, have not yet applied for financial aid or applied for financial aid late, may be charged a late payment fee on the entire outstanding balance. Students that are sponsored by a company, Department of Veterans Affairs (Chapter 31 and 33), DVR or a Foreign Embassy, who have their letter of authorization on file in the Student Accounts Office by the first day of the third week, will not be charged a late payment fee on those charges covered by a company or agency.

If a student does not make payments when due, MSOE reserves the right to require full payment of the subsequent quarter before the student may register for that quarter.

Agency or Employer Sponsorship of Students

Under these plans, a student’s tuition (and other fees, if applicable) may be paid by an employer, outside agency, or embassy. Eligible students must submit the following: 

• Proof of eligibility from employer 
• Copy of company policy, if applicable 
• Completed Payment Plan Agreement Form 
• Completed Financial Responsibility Form 

Under agency or employer sponsorship options, the student is ultimately responsible for the term’s tuition, fees, room and board, and all other assessed charges.Payment in full is due within 45 days from the last day of the term. If the student’s agency or employer fails to pay the student is required to pay in full immediately. Late fees of 1% a month will be assessed beginning on the 30th day of delinquency on the total unpaid balance. If payment is not made within 45 days of grades being posted, registration for current and subsequent terms may be cancelled.

H.E.L.P. Payment Plan

MSOE’s in-house payment plan, H.E.L.P. (Helping Everyone to Learn and Pay), offers students monthly payment plans for amounts due. Students determine how much of their balance they wish to divide into monthly payments. Any amount not covered by H.E.L.P. will be due when billed. For further information, contact the Student Accounts Office at (414) 277-7130. 

Financial Aid Disbursement

Students must be enrolled full-time (12+ credits) to receive any MSOE-sponsored aid (scholarships or grants). Students who register part-time (1-11 credits), will receive an email during the first week of the term notifying them that their MSOE scholarships/grants will be removed. In addition to the loss of MSOE gift aid, undergraduate students enrolled for less than six credits are not eligible for federal or state aid and will also be notified during the first week of the term. After the first week, no aid will be updated based on enrollment status. All processed financial aid will transfer to your student account during the second week of the term and on a rolling basis from that time forward.
 

Please note that Federal Work-Study is earned and paid through semi-monthly paychecks and not directly applied to your student account.

Credit Balance Refund Checks

If you have more financial aid disbursed to your account than charges on your account you will have a credit balance. Credit balance refund checks will be processed after all financial aid has been disbursed to your account and can be picked up in Student Accounts after receiving email notification. Parent PLUS loan borrowers may authorize MSOE to issue a check for the remainder of any excess PLUS load funds to either themselves or to their student. This request must be submitted in writing to the Student Accounts Office. All accounts with a PLUS loan must be refunded as PLUS loan borrower requests. Please allow 10 days for credit balance refund checks to be processed.

Book Purchase Policy

Students are able to charge their book purchases, made at the MSOE Bookstore, to their MSOE student account and will be billed for those charges on their next monthly invoice. In order to do this, students must present their MSOE student ID to the bookstore when purchasing their textbooks. You are able to charge your books to your student account during the three weeks before the term begins through the second Tuesday of the term. Students can only charge books and supplies to their account; students cannot charge MSOE apparel or souvenirs to their account.

Student Invoices

All registered students receive an email notification when their bill is available to view online. For any student billing questions, please contact the Student Accounts office at (414) 277-7130 or via email at payments@msoe.edu. 

Please remember that you can always view your statement online at my.msoe.edu and you are responsible for all charges.MSOE does not send students paper invoices. Students can authorize third party access to view invoice online at http://my.msoe.edu.

Outside Resources Reporting Requirements

If you receive financial aid or financial support from other agencies, you are required by federal regulations to report the amount of support you receive from those agencies to the Financial Aid Office. Examples of such resources include, but are not limited to, monies received from the Department of Vocational Rehabilitation (DVR), the Trade Adjustment Act (TAA), private scholarships and employer tuition reimbursement.

Dual-degree Program Charges

Dual-degree programs offer the ability to complete both a bachelor’s and a master’s degree in five years. Students in a dual-degree program should complete their Free Application for Federal Student Aid (FAFSA) as an undergraduate student. Students are encouraged not to graduate with a bachelor’s degree after their fourth year because they are eligible to receive undergraduate financial aid for their fifth year.

Full-time students (12+ credits or more) accepted into the Master of Science in Architectural Engineering, Freshman-to-Master’s in Civil Engineering or Master of Science in Structural Engineering dual-degree programs are charged full-time undergraduate tuition rates and will receive undergraduate financial aid, even though they may be taking graduate courses. If a student enrolls in more than 19 credits, they will be charged the undergraduate per-credit rate for any credits above 19.

Students enrolled less than full-time (1-11 credits) in an approved dual-degree program will be charged $630/credit. 

Tuition Adjustment

Tuition adjustments will be based on the date of official withdrawal. The official withdrawal date is the date that the completed form is received by the Registrar’s Office. Tuition adjustments will be authorized only for withdrawals approved by the Registrar’s Office.

Tuition Adjustment Schedule for Withdrawal from MSOE 

• Tuition adjustments will only be granted to students who officially withdraw from ALL courses according to the following schedule:

• No tuition adjustment will be made for students who drop individual courses after 4:30 p.m. Friday of the first week of the quarter.

Withdrawal- Return of Financial Aid

Return of Title IV Funds Policy

• If a recipient of Title IV aid officially withdraws from all classes before completing 60 percent of the quarter, MSOE is required by law to calculate whether a portion of the student’s federal financial aid must be returned to the federal government. The official withdrawal date is determined as the date that the “Withdrawal from All Classes” form is submitted to the Registrar’s Office.
• If a recipient of Title IV aid unofficially withdraws from all classes without notifying MSOE, the Financial Aid Office is required to determine the student’s last date of academically-related activity to calculate whether a portion of the student’s federal financial aid must be returned to the federal government.
• The Financial Aid Office will contact the student’s professor(s) to determine the last date a student completed any academically-related activity. If the professor(s) is unable to provide a date, the Financial Aid Office will be required to use the midpoint of the quarter as the withdrawal date. The student will have 14 days after notification of any adjustment in aid to provide documentation that he or she completed the quarter. 
• The amount of federal aid the student keeps is in direct proportion to the length of time the student remained enrolled during the quarter. The amount of aid earned is determined by dividing the number of days completed in the quarter by the total number of days in the quarter.
• Any funds not earned will be returned in the following order:
  1. Federal Unsubsidized Direct Loan
  2. Federal Subsidized Direct Loan
  3. Federal Perkins Loan
  4. Federal Direct PLUS Loan
  5. Federal Pell Grant
  6. Federal Supplemental Educational Opportunity Grant
  7. Other Title IV Aid
• If a student withdraws before completing 60 percent of the quarter, the student may owe a repayment to the university. A bill will be sent to the student for any balance due as a result of returning financial aid funds.
• Please contact the Financial Aid Office before withdrawing to determine what aid will be returned and what you may owe MSOE.

Return of State Funds Policy

If a recipient of state aid officially withdraws from all classes before completing 60 percent of the quarter, MSOE is required to calculate whether a portion of the student’s state financial aid must be returned to the state.

The amount of state aid the student keeps is in direct proportion to the length of time the student remained enrolled during the quarter. The amount of state aid earned is determined by the refund policy for each state grant. Please refer below for the refund policies of each individual state grant. Any aid not earned will be returned to the state.

Talent Incentive Program Grant:

• Follows the Return of State Funds Policy stated previously

Wisconsin Grants:

• If a student withdraws from all classes within weeks one to four and has a credit balance after the federal aid calculations are completed, then the state funds (shown above) will be refunded based on the Return of Title IV Funds Policy stated above. If the student does not have a credit balance after federal aid calculations are completed, then there is no state refund up to a zero balance. If a student withdrawals from all classes after week five, then the state funds (shown above) will not be refunded.

Hearing/Visually Handicapped Program/Indian Student Assistance Grant/Minority Undergraduate Retention Grant/Academic Excellence Scholarship:

• If a student withdraws from all classes before completing 60 percent of the quarter and has a credit balance after federal calculations are completed, then the state funds (shown above) will be refunded based on the Return of Title IV Funds Policy stated above. If the student does not have a credit balance after federal calculations are completed, then there is no state refund up to a zero balance.

Return of Institutional Funds Policy

• If a recipient of MSOE scholarship or grants officially withdraws before 4:30 p.m. Friday of week four, MSOE will calculate the amount of institutional aid the student earned and return the unearned aid back to the university.
• The amount of aid earned is determined by dividing the number of days completed in the quarter by the total number of days in the quarter.

Residence Hall Room and Meal Refund Policy

Room Fees

In the event of an academic termination or decision by the student to terminate his or her student status, adjustments of housing fees will be authorized according to the below adjustment schedule. All residence hall refunds are determined by the actual move-out date.

In the event of termination of residency due to disciplinary action or who voluntarily terminate their residency will not be eligible for a room refund for that quarter.

Meal Plan Fees

In the event of an academic termination or decision by the student to terminate his or her student status, meals from the current quarter will be refunded at $3.00 per meal and will be authorized according to the below refund schedule. Meals carried over from the previous quarter must be used or lost. The meal plan contract period runs from the beginning of Fall Quarter through the end of Spring Quarter.

Meal Refund Schedule:

At the end of the contract period- all meals must be used or they will be lost- NO REFUND

Technology Package Refund Policy

Technology package refunds will be made for students who officially withdraw from ALL classes and return their laptop to the Information Technology Department (IT) according to the following schedule:

Should a laptop not be returned, all efforts will be made by IT to contact the student to arrange for return of the laptop. The Use Agreement that the student signed requires that the student return the equipment to the university within five days prior to the expiration or termination of the Use Agreement. The Use Agreement begins the first day of the first month following the date that this Use Agreement is signed or upon delivery of the equipment, whichever is earlier. The “Use Agreement Period” shall extend from the Use Agreement begin date to the user’s graduation date from MSOE. When the user becomes a non-registered student of MSOE, the Use Agreement is terminated and the laptop must be returned. MSOE will take legal action to retrieve the equipment or its value from the user. Questions regarding the technology package refund policy should be directed to IT.

Infrastructure and Facilities Fee Refund Policy

No refund will be granted for students who officially withdraw.

Parking Permit Refund Policy

MSOE Student Parking Permit refunds will be made for students who officially withdraw from ALL classes and return their Parking Permit to MSOE Public Safety according to the following schedule: 

Policies for Financial Aid Recipients

Satisfactory Academic Progress Policy for MSOE Financial Aid Recipients

In accordance with federal regulations, financial aid recipients are required to complete a minimum percentage of credits attempted, (defined as the Quantitative Component of Satisfactory Academic Progress) as well as maintain a cumulative grade point average (CGPA) (known as the Qualitative Component of Satisfactory Academic Progress) that would lead to the attainment of a degree.

Quantitative

In accordance with federal regulations, students must successfully complete at least 67 percent of cumulative credits attempted. The maximum time frame to complete a degree is within 150 percent of the published length of the degree program. To determine the published length of a degree program, please refer to the program’s track listed in the Undergraduate Academic Catalog.

1. Students will be monitored at the end of the each academic term including summer.
2. Students not meeting the minimum percentage after a given academic term will be placed on financial aid warning for their next term of attendance.
3. While on financial aid warning, the student is still eligible for financial aid but the student must meet the required minimum percentage.
   1. If the student completes enough credits to meet the minimum percentage, the financial aid warning will be lifted.
   2. If the student does not complete enough credits to meet the minimum percentage during the financial aid warning term, the student will be placed on financial aid suspension and will not qualify for financial aid for their next term of attendance.

Please note:

1. Your enrollment level is determined by what you are registered for as of 4:30 p.m. Friday of week one of each quarter.
2. Transfer credits accepted from other schools will be counted toward completion of the degree program as both hours attempted and hours completed.
3. Attempted credits include successfully completed credits (grades A-D), earned F’s, incompletes, withdrawals and courses that were grade replaced.
4. Completed credits include successfully completed credits (grades A-D).
5. MSOE scholarships and grants are awarded for a maximum of six full-time years (18 full-time terms).

Qualitative

In accordance with federal regulations, a student’s CGPA must be reviewed at the end of each term of attendance including summer.

1. Students who have not maintained a 2.00 CGPA at the time of review will receive a financial aid warning for their next term of attendance.
2. While on financial aid warning, the student is still eligible for financial aid, but the student must reestablish a 2.00 CGPA.
   1. If the student reestablishes a 2.00 CGPA or higher, the financial aid warning will be lifted.
   2. If the student does not reestablish the 2.00 CGPA during the financial aid warning term, the student will be placed on financial aid suspension and will not qualify for financial aid for their next term of attendance.

Appeals

Students may appeal the suspension of their financial aid eligibility. Appeals should be submitted in writing to the Financial Aid Office, addressed to the Associate Director. The Associate Director, in consultation with Financial Aid Office staff members, will review the appeal and notify the student in writing regarding the appeal. Students will be able to file an appeal on the following basis: The death of a relative, injury or illness of the student, or other documented extenuating circumstances. Students must also indicate why the student failed to make satisfactory progress and what has changed in the student’s situation that will allow the student to demonstrate satisfactory academic progress. Students are limited to two suspension appeal requests while attending MSOE.

Financial Aid Probation

Students whose appeals have been approved will be placed on financial aid probation for their next term of attendance. While on financial aid probation, the student must re-establish a 2.00 CGPA and/or complete at least 67 percent of cumulative credits attempted. If it is determined prior to the probation term that the student will not meet the requirements of the financial aid probation during the probation term, an academic plan will be developed for the student.

Academic Plan

MSOE’s academic plan will be developed on an individual basis which may include academic performance requirements, meetings with an academic advisor, Raider Center for Academic Success and/or MSOE Counseling Services. Failure to meet the requirements of MSOE’s Academic Plan will result in suspension of financial aid the next term of attendance.

MSOE Academic Scholarship Policy

Full-time enrollment must be maintained in order to remain eligible to receive MSOE gift aid including the MSOE Academic Scholarship. Full-time enrollment is defined as being registered for 12+ credits per quarter and is determined by your enrollment status as of 4:30 p.m. on Friday of week one of each quarter.

The MSOE Academic Scholarship may be extended to a sixth full-time year (up to 18 full-time quarters).

To maintain the MSOE Academic Scholarship, students must meet MSOE’s Satisfactory Academic Progress Policy.  Students can view this policy online at www.msoe.edu/financial-aid/rights.

Please note that there is a separate MSOE Presidential Scholarship policy.  Recipients of MSOE Presidential Scholarship can contact the Financial Aid Office for a copy of this policy.

Part-time students who have never received an MSOE Academic Scholarship, but are enrolled full-time or considering full-time enrollment and have achieved a CGPA of 2.5-3.0 will receive a scholarship in the amount of $6,000 for a full academic year. Students who have achieved a CGPA of 3.01-4.0 will receive a scholarship of $8,000 for a full academic year. 

Financial Aid Eligible Coursework

Federal financial aid regulations state that to qualify for federal financial aid, students must enroll in course work that leads to a degree in their program of study. Any credits enrolled that are not part of your program of study (i.e. curriculum track) are not eligible for federal or state financial aid. 

Students that are enrolled in 12+ credits (full-time status) per quarter regardless of their program of study will be eligible for MSOE gift aid.  MSOE gift aid includes, but is not limited to, MSOE scholarships and grants. 

There are a limited number of exceptions where coursework outside of a student’s program track could be considered for federal and/or state financial aid. They include:  

• Coursework approved by an Academic Advisor which is a substitute for an existing course in the student’s program track.
• Remedial Coursework
• Coursework leading to a minor (student must declare minor with the Registrar’s Office)

Financial aid will be awarded according to the student’s enrollment level at the end of week one of each quarter.  

Repeated Course Work

The student’s enrollment level is determined by what the student is registered for as of 4:30 p.m. Friday of week one each quarter. Repeated courses will be included in the determination of your enrollment status for financial aid purposes with the exception of successfully completed courses (grades A-D) that have been repeated more than once.