Student Accounts, Fees and Financial Aid

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Financial Aid Office

Main Office: Campus Center, 3rd Floor
Phone: (414) 277-7223
Fax: (414) 277-6952
Website: www.msoe.edu/finaid

MSOE’s Financial Aid Office is available to assist graduate students in obtaining financial aid and exploring alternative loan products. We encourage all students to visit the Financial Aid website for more detailed information. If you have any questions or want further information, feel free to contact the Financial Aid Office at (800) 778-7223 or finaid@msoe.edu.

How to Apply for Aid

You can apply for aid by completing the Free Application for Federal Student Aid (FAFSA). You may do so online at www.fafsa.gov. MSOE’s FAFSA school code is 003868. If you wish to apply via a paper application, please contact the Department of Education at (800) 4-FED-AID.

Eligibility

Admitted graduate students who are not in default or do not owe a repayment on any federal aid program are eligible for need-based and non need-based federal student loans. A student must be enrolled in a minimum of three graduate credits per quarter to be eligible for student loans and deferment of student loans.

Please note the non-credit workshops offered through Graduate and Professional Education are not eligible for financial aid. Further note that nondegree and nonmatriculated students are not eligible for financial aid.

Student Accounts Office

Main Office: Campus Center CC-437
Phone: (414) 277-7130
Fax: (414) 277-4535
Website: www.msoe.edu/finaid

Graduate Tuition and Fees (2015-2016 Academic Year)

MSOE reserves the right to revise tuition, fees and policies at any time. MSOE will exercise the normal means of communication announcing revisions.

Due Dates

Charges are due and payable by Monday of the third week of classes. Students who have settled in full all obligations to MSOE will be issued earned certificates, diplomas and transcripts, and will be permitted to register for the subsequent term. A student must have a zero balance to register for the next quarter.

If payment is not received by Monday of the third week, a late payment fee may accrue at a rate of 12 percent A.P.R. (one percent per month) until paid. Students whose financial aid has not transferred to their student account as of Monday of the third week because they have not completed their financial aid paperwork, have not yet applied for financial aid or applied for financial aid late, may be charged a late payment fee on the entire outstanding balance. Students that are sponsored by a company, Department of Veterans Affairs (Chapter 31 and 33), DVR or a Foreign Embassy, who have their letter of authorization on file in the Student Accounts Office by the first day of the third week, will not be charged a late payment fee on those charges covered by a company or agency.

If a student does not make payments when due, MSOE reserves the right to require full payment of the subsequent quarter before the student may register for that quarter.

Agency, Employer Sponsorship or Corporate Partner Network (CPN) Students

To allow flexibility for students sponsored by a company or agency, the following is possible: If the company/agency will allow MSOE to invoice them for the student’s education with no contingencies, a letter of authorization from the company or agency must be on file in the Student Accounts Office or must accompany the registration form. The letter of authorization must state exactly what expenses will be covered; i.e., which classes, costs, fees, books, etc. MSOE must have the letter at the time of the student’s registration each quarter. Students must also complete a Financial Responsibility form and a Payment Plan Agreement form. Both can be completed electronically by logging in to http://my.msoe.edu. 

H.E.L.P. Payment Plan

MSOE’s in-house payment plan, H.E.L.P. (Helping Everyone to Learn and Pay), offers students monthly payment plans for amounts due. Students determine how much of their balance they wish to divide into monthly payments. Any amount not covered by H.E.L.P. will be due when billed. For further information, contact the H.E.L.P. administrator/senior collection specialist at (414) 277-2231.

Financial Aid Disbursement

All processed financial aid will transfer to your student account during the second week of the term and on a rolling basis from that time forward.

Credit Balance Refund Checks

If you have more financial aid disburse to your account than charges on your account you will have a credit balance. Credit balance refund checks will be processed after all financial aid has been disbursed to your account and will be mailed to your local address. Please allow 10 days for credit balance refund checks to be processed.

Book Purchase Policy

Students are able to charge their book purchases, made at the MSOE Bookstore, to their MSOE student account and will be billed for those charges on their next monthly invoice. In order to do this, students must present their MSOE student ID to the bookstore when purchasing their textbooks. You are able to charge your books to your student account during the two weeks before the term begins through the first Friday of the term (Please note that you must wait at least 24 hours after you have registered before you can charge your books this way). Students can only charge books and supplies to their account; students cannot charge MSOE apparel or souvenirs to their account.

Student Invoices

All registered students receive an email notification when their bill is available to view online. For any student billing questions, please contact the Student Accounts office at (414) 277-7130 or via email at payments@msoe.edu. 

Please remember that you can always view your statement online at my.msoe.edu and you are responsible for all charges. MSOE will no longer send students paper invoices. Students can authorize third party access to view invoices online at http://my.msoe.edu.

Dual-degree Program Charges

Dual-degree programs offer the ability to complete both a bachelor’s and a master’s degree in five years. Students in a dual-degree program should complete their Free Application for Federal Student Aid (FAFSA) as an undergraduate student. Students are encouraged not to graduate with a bachelor’s degree after their fourth year because they are eligible to receive undergraduate financial aid for their fifth year.

Full-time students (12 credits or more) accepted into the Freshman-to-Master’s program in Architectural Engineering or Civil Engineering are charged full-time undergraduate tuition rates and will receive undergraduate financial aid, even though they may be taking graduate courses. If a student enrolls in more than 19 credits, they will be charged the undergraduate per-credit rate for any credits above 19.

Students enrolled less than full-time (less than 12 credits) in an approved dual-degree program will be charged $605/credit.

Graduate Tuition Grant

Attention: Students who matriculated Fall 2015 are the final group eligible for the Graduate Tuition Grant. Individuals who start at MSOE in Winter, Spring or Summer Quarters 2015-16 are not eligible. 

Eligible MSOE students now have an extra incentive to get their master’s degree at MSOE: it’s tuition free! With the Graduate Tuition Grant, you can get a master’s degree and put yourself ahead of the competition without paying tuition.

For the 2015-2016 academic year, the MSOE Graduate Tuition Grant will cover 100% of tuition for 9-15 (program specific) on-campus graduate credit hours (100% online courses not included) per quarter for the following programs only:

• Master of Science in Architectural Engineering (graduate degree only)
• Master of Science in Business Administration
• Master of Science in Civil Engineering (graduate degree only)
• Master of Science in Construction and Business Management
• Master of Science in Engineering
• Master of Science in Engineering Management
• Master of Science in Marketing and Export Management
• Master of Science in New Product Management
• Master of Science in Nursing - Health Care Systems Management
• Master of Science in Structural Engineering (graduate degree only)

Eligibility Requirements for a MSOE Graduate Tuition Grant:

• Must have an undergraduate degree from MSOE, and
• Must have a cumulative undergraduate GPA of 3.25 or better from MSOE, and
• Must have a cumulative major undergraduate GPA of 3.25 or better from MSOE, and
• Must be admitted into an approved MSOE graduate program, and
• Must start the graduate program within one calendar year of degree conferral from MSOE with their MSOE bachelor’s degree, and
• Must apply for the MSOE Graduate Tuition Grant before starting graduate studies.

Continuation of a MSOE Graduate Tuition Grant depends on the satisfactory performance of the student’s academic progress as evaluated at the end of each quarter.

Requirements to keep the MSOE Graduate Tuition Grant:

• The student must be a full-time graduate student enrolled in 9 to 15 (program specific) on-campus graduate credit hours each quarter with the exception of summer and the final quarter of attendance, and
• The student must maintain a 3.50 or better cumulative graduate GPA each quarter, and
• The student must be continuously enrolled as a full-time graduate student each quarter with the exception of the summer.
• The student must complete at least 9 credits each quarter with the exception of Summer Quarter.

Fees:

• Students will be charged $150/quarter for the Infrastructure and Facilities Fee with the exception of summer quarter.

Restrictions:

• The MSOE Graduate Tuition Grant may be used to pay for up to 51 graduate credits, and
• MSOE Graduate Tuition Grant may be used to obtain one MSOE graduate degree only.
• MSOE Graduate Tuition Grant may be used for on-campus courses only.  MSOE courses taught exclusively online will not be covered by the MSOE Graduate Tuition Grant.

Graduate Tuition Grant for B.S.-M.S. Dual Degrees

Attention: Please note that the Graduate Tuition Grant is being discontinued. It will not be available to new students who start Fall 2016 or after.

For the 2015-2016 academic year, the MSOE Graduate Tuition Grant for B.S.-M.S. Dual Degrees will cover 100 percent of tuition not covered by grants, scholarships, etc., for 12-19 (program specific) credit hours per term up to 51 total credits. The MSOE Graduate Tuition Grant for B.S.-M.S. dual degrees applies to the following dual-degree programs only:

• Freshman-to-Master’s Degree in Civil Engineering
• Bachelor of Science Architectural Engineering and Master of Science in Architectural Engineering

Eligibility Requirements for a MSOE Graduate Tuition Grant for B.S.-M.S. Dual Degrees:

• Must apply for the MSOE Graduate Tuition Grant for B.S.-M.S. dual degrees, and
• Must be fully admitted into an approved B.S.-M.S. dual degree program, and
• Must have less than 51 credits (combined undergraduate and graduate credits) total to complete the B.S. and M.S. degrees, and
• Must have a cumulative undergraduate GPA of 3.25 or better at the time of application for the tuition grant, and
• Must have a cumulative major undergraduate GPA of 3.25 or better at the time of application for the tuition grant, and
• Must have a cumulative graduate GPA of 3.50 or better at the time of application for the tuition grant, and
• Must have completed application for federal financial aid.

Continuation of a MSOE Graduate Tuition Grant for B.S.-M.S. dual degrees depends on the satisfactory performance of the student’s academic progress as evaluated at the end of each quarter.

Requirements to keep the MSOE Graduate Tuition Grant for B.S.-M.S. Dual Degrees:

• The student must be a full-time student enrolled in 12 to 19 (program specific) credit hours each quarter, and
• The student must maintain a 3.25 or better cumulative undergraduate and cumulative major undergraduate GPA and a 3.50 or better cumulative graduate GPA each quarter, and
• The student must be continuously enrolled as a full-time student each quarter with the exception of the summer.
• The student must complete at least 12 credits each quarter with the exception of Summer Quarter. 

Fees:

• Students will be charged standard fees for programs such as the Technology Package and Infrastructure and Facilities Fee. 

Restrictions:

• The MSOE Graduate Tuition Grant for B.S.-M.S. dual degrees can be used to obtain one MSOE graduate degree only, and
• The MSOE Graduate Tuition Grant for B.S.-M.S. dual degrees will only cover up to 100 percent of tuition not covered by grants, scholarships, etc.  Students with gift aid that exceeds tuition are not eligible.
• The MSOE Graduate Tuition Grant for B.S.-M.S. dual degrees can be used to pay for up to 51 credits only.
• The MSOE Graduate Tuition Grant for B.S-M.S. dual degrees will be granted only for three consecutive quarters (not including Summer Quarter).

Alumni Tuition Discount

Effective Fall 2014, MSOE alumni are eligible for a discounted tuition of $500 per credit for the following graduate programs:

• Master of Business Administration (MBA)
• Master of Science in Nursing-Health Care Systems Management (MSN)

In this case, alumni include anyone who has graduated from MSOE with a bachelor’s or master’s degree. To be eligible, students must apply for and be accepted into the MBA or MSN program. There is no GPA or location stipulation. In order to register for any classes at MSOE, a student must have a zero balance on their student account or be a participant in an approved MSOE payment plan. For more information, contact the Financial Aid Office at finaid@msoe.edu or (800) 778-7223.

Corporate Partner Network (CPN) Discount

Employees of Corporate Partner Network (CPN) members may be eligible for a discounted tuition of $500 per credit for the following graduate programs:

• Master of Business Administration (MBA)
• Master of Science in Nursing-Health Care Systems Management (MSN)

To receive the CPN Discount, students must meet the following criteria in order to qualify for the discount and submit the requested documents to MSOE’s Student Account Office by the start of the quarter:

• A current letter of authorization from the CPN member on company letterhead and should include your name and the amount of the tuition benefit to be received.
• A copy of the CPN member’s tuition reimbursement policy.
• The employee is responsible to make any or all payments within 45 days after grades are posted for the quarter regardless of grade received. A late payment fee may accrue at a rate of 12 percent A.P.R. (one percent per month) until paid. If the account is not paid in full within 45 days after grades are posted, a registration hold will be applied to the student’s account preventing future registration until the balance is paid. 
• Must also complete a Financial Responsibility form and a Payment Plan Agreement form. Both can be completed electronically by logging in to http://my.msoe.edu. 

To be eligible, students must apply, be accepted, and continue to be in good academic standing in the MBA or MSN programs. In order to register for any classes at MSOE, a student must have a zero balance on their student account or be a participant in an approved MSOE payment plan. For more information, contact the Student Accounts Office at payments@msoe.edu or (800) 886-6763.

Restrictions

• Discounted tuition is available during any quarter where the employer is fully or partially reimbursing the student. Please review your employer’s tuition reimbursement policy to determine tuition reimbursement coverage.
• MSOE alumni are only eligible for the alumni discount per MSOE’s graduate admissions criteria and cannot receive this additional CPN discount benefit.

Refund Policies

Tuition refunds will be based on the date of official withdrawal. The official withdrawal date is the date that the completed form is received by the Registrar’s Office. Tuition refunds will be authorized only for withdrawals approved by the Registrar’s Office.

Tuition Refund Schedule for Withdrawal from MSOE 

Tuition refunds will only be granted to students who officially withdraw from ALL courses according to the following schedule:

No tuition refund will be made for students who drop individual courses after 4:30 p.m. Friday of the first week of the quarter.

Return of Title IV Funds Policy

• If a recipient of Title IV aid officially withdraws from all classes before completing 60 percent of the quarter, MSOE is required by law to calculate whether a portion of the student’s federal financial aid must be returned to the federal government. The official withdrawal date is determined as the date that the “Withdrawal from All Classes” form is submitted to the Registrar’s Office.
• If a recipient of Title IV aid unofficially withdraws from all classes without notifying MSOE, the Financial Aid Office is required to determine the student’s last date of academically-related activity to calculate whether a portion of the student’s federal financial aid must be returned to the federal government.

The Financial Aid Office will contact the student’s professor(s) to determine the last date a student completed an academically-related activity. If the professor(s) is unable to provide a date, the Financial Aid Office will be required to use the midpoint of the quarter as the withdrawal date. The student will have 14 days after notification of any adjustment in aid to provide documentation that he or she completed the quarter.

• The amount of federal aid the student keeps is in direct proportion to the length of time the student remained enrolled during the quarter. The amount of aid earned is determined by dividing the number of days completed in the quarter by the total number of days in the quarter.
• Any funds not earned will be returned in the following order:
  1. Federal Unsubsidized Direct Loan
  2. Federal Perkins Loan
  3. Federal Direct Graduate PLUS Loan
• If a student withdraws before completing 60 percent of the quarter, the student may owe a repayment to the university. A bill will be sent to the student for any balance due as a result of returning financial aid funds.
• Please contact the Financial Aid Office before withdrawing to determine what aid will be returned and what you may owe MSOE.

Satisfactory Academic Progress Policy

In accordance with federal regulations, financial aid recipients are required to complete a minimum percentage of credits attempted, (defined as the Quantitative Component of Satisfactory Academic Progress) as well as maintain a cumulative grade point average (CGPA) (known as the Qualitative Component of Satisfactory Academic Progress) that would lead to the attainment of a degree.

Quantitative

In accordance with federal regulations, students must successfully complete at least 67 percent of cumulative credits attempted. The maximum time frame to complete a degree is within 150 percent of the published length of the degree program. To determine the published length of a degree program, please refer to the Degree Programs and Certificates   section in this Academic Catalog.

1. Students will be monitored at the end of the each academic term including summer.
2. Students not meeting the minimum percentage after a given academic term will be placed on financial aid warning for their next term of attendance.
3. While on financial aid warning, the student is still eligible for financial aid but the student must meet the required minimum percentage.
   1. If the student completes enough credits to meet the minimum percentage, the financial aid warning will be lifted.
   2. If the student does not complete enough credits to meet the minimum percentage during the financial aid warning term, the student will be placed on financial aid suspension and will not qualify for financial aid for their next term of attendance.

Please note:

1. Your enrollment level is determined by what you are registered for as of 4:30 p.m. Friday of week one each term.
2. Transfer credits accepted from other schools will be counted toward completion of the degree program as both hours attempted and hours completed.
3. Attempted credits include successfully completed credits (grades A-C), earned Fs, incompletes, withdrawals and courses that were grade replaced.
4. Completed credits include successfully completed credits (grades A-C).
5. MSOE scholarships, grants and loans are awarded for a maximum of six full-time years (18 full-time terms).

Qualitative

In accordance with federal regulations, a student’s CGPA must be reviewed at the end of each term of attendance including summer.

1. Students who have not maintained a 3.00 CGPA at the time of review will receive a financial aid warning for their next term of attendance.
2. While on financial aid warning, the student is still eligible for financial aid, but the student must reestablish a 3.00 CGPA.
   1. If the student reestablishes a 3.00 CGPA or higher, the financial aid warning will be lifted.
   2. If the student does not reestablish the 3.00 CGPA during the financial aid warning term, the student will be placed on financial aid suspension and will not qualify for financial aid for their next term of attendance.

Appeals

Students may appeal the suspension of their financial aid eligibility. Appeals should be submitted in writing to the Financial Aid Office, addressed to the director. The director, in consultation with Financial Aid Office staff members, will review the appeal and notify the student in writing regarding the appeal. Students may file an appeal on the following basis: The death of a relative, injury or illness of the student, or other documented extenuating circumstances. Students must also indicate why the student failed to make satisfactory progress and what has changed in the student’s situation that will allow the student to demonstrate satisfactory academic progress. Students are limited to two suspension appeal requests while attending MSOE.

Financial Aid Probation

Students whose appeals have been approved will be placed on financial aid probation for their next term of attendance. While on financial aid probation, the student must reestablish a 3.00 CGPA and/or complete at least 67 percent of cumulative credits attempted. If it is determined prior to the probation term that the student will not meet the requirements of the financial aid probation during the probation term, an academic plan will be developed for the student.

Academic Plan

MSOE’s Academic Plan will be developed on an individual basis which may include academic performance requirements, meetings with an academic advisor, Raider Center for Academic Success and/or MSOE Counseling Service. Failure to meet the requirements of MSOE’s Academic Plan will result in suspension of financial aid the next term of attendance.